Mastering CALPADS Reports: A Comprehensive Guide for New Users

Introduction to CALPADS Reports Functionality Training

Welcome to a training session dedicated to mastering the CALPADS (California Longitudinal Pupil Achievement Data System) reports functionality. This course is tailored for new CALPADS users who are tasked with the critical role of data reporting for Local Education Agencies (LEAs). Our journey will explore the navigation, system functionality, business rules, and best practices for using CALPADS reports.

Training Sequence and Resources

The CALPADS course catalog offers a structured training sequence, available as self-paced recordings on the Bridge platform and the CSIS YouTube training channel. This Reports course is a key component of the CALPADS Basics series, designed to build a foundational skillset in CALPADS data reporting.

Target Audience

This course is specifically designed for new CALPADS users involved in data reporting for their LEAs. The content aims to equip these users with the knowledge and skills to effectively manage and analyze educational data, fostering a culture of data literacy and informed decision-making within their organizations.

Learning Objectives

By the end of this session, learners will be able to:

• Navigate to and filter reports using the CALPADS user interface (UI).
• Review report data for completeness and reasonability.
• Utilize critical thinking to assess if reports accurately reflect data submissions.
• Comprehend, analyze, and make informed decisions based on the data presented in reports.

Overview of CALPADS Data Flow

The flow of data starts at the local level and progresses through state to federal systems, with LEAs responsible for the accuracy and completeness of student, course, and staff data. This data plays a crucial role in accountability measures and fulfilling federal requirements.

CALPADS System Interaction and Reports

CALPADS not only receives data submissions from LEAs but also integrates data from various state departments. The focus of this session is on the reports generated within CALPADS, which are key tools for data analysis and decision-making. These reports come with extensive filter options and multiple downloadable formats, including text, Excel, and PDF.

Utilizing CALPADS Reports

Reports generated in CALPADS serve multiple purposes:

• Identifying discrepancies and errors in data submissions.
• Assisting in data correction and verification processes.
• Providing the data used in state reporting, reflecting the hard work of LEAs.

Additionally, specific roles and permissions are required to access certain reports, especially those containing sensitive data.

Documentation and Resources

To support users in navigating and utilizing CALPADS reports, several resources are available:

• CALPADS System Documentation Page: Offers a wealth of information on reports, including business rules and policy guidelines.

• CALPADS Data Guide: A crucial resource detailing the 'why', 'how', and 'what' of CALPADS reporting.

• CALPADS User Manual: An extensive resource covering functionality, business rules, and calculations related to CALPADS reports.

Conclusion

This training aims to demystify the process of accessing, navigating, and leveraging CALPADS reports for new users. By understanding the system's functionality, applying best practices, and utilizing available resources, LEAs can enhance their data reporting and analysis capabilities, leading to more informed decision-making and improved educational outcomes.

For further information and to access the training materials, refer to the CALPADS course on YouTube.